Simplify Your Document Management with HP Capture & Route

Efficient document management is a key component of any successful business. Traditional paper-based workflows are slow, costly, and prone to errors. By leveraging HP Capture & Route, SmartPrint helps businesses across Canada and the U.S. transition to digital processes that boost productivity, enhance security, and reduce operational expenses. Discover how this powerful tool can revolutionize the way you handle documents.

The Challenge: Overwhelmed by Information?

Paper-based workflows are not only time-consuming but also costly. Searching for physical documents, managing paper storage, and ensuring compliance with data security standards can put unnecessary strain on your business. HP Capture & Route transforms this process, making it easier to capture, digitize, and distribute information efficiently.

What is HP Capture & Route?

HP Capture & Route is an innovative solution that simplifies document management by converting paper and electronic files into digital formats such as PDF, Microsoft Word, TIFF, JPG, and more. With a single touch, users can route scanned documents to destinations like email, network folders, cloud storage, fax, and enterprise content management systems—ensuring seamless access and collaboration.

Key Benefits of HP Capture & Route

1. Increased Productivity

• Automates document capture and distribution, saving valuable employee time.
• Easily retrieve and share documents without the hassle of manual filing.
• Mobile-friendly access allows employees to scan and send documents directly from smartphones and tablets.

2. Cost Savings & Efficiency

• Reduce printing, paper, and storage costs by digitizing documents.
• Eliminate outdated fax lines and associated long-distance charges.
• Minimize administrative overhead with streamlined digital workflows.

3. Enhanced Security & Compliance

• Securely encrypts data while in transit and at rest.
• Ensures compliance with regulatory requirements through detailed audit trails.
• Restricts access to sensitive documents, allowing only authorized personnel to view and share information.

4. Seamless Integration & Scalability

• Works with HP and multi-vendor MFPs, scanners, and digital senders.
• Integrates effortlessly with content management systems like Microsoft SharePoint and Dropbox.
• Scales to fit businesses of any size, from small teams to enterprise-level deployments.

Real-World Applications: Who Benefits the Most?

SmartPrint has helped businesses across industries harness the power of HP Capture & Route to drive efficiency and compliance. Some key sectors that can benefit include:

• Legal Firms – Automate case file management and streamline document sharing across offices.
• Healthcare Providers – Ensure secure handling of patient records while reducing reliance on paper charts.
• Financial Services – Improve compliance and document security while increasing workflow automation.
• Manufacturing & Retail – Digitize invoices, contracts, and supply chain documents for better organization and accessibility.

Why Choose SmartPrint?

As Canada’s leading Managed Print Services provider, SmartPrint specializes in integrating HP Capture & Route into your existing infrastructure to optimize workflows, reduce costs, and enhance security. Our expertise in print management, proactive device monitoring, and tailored solutions ensures that businesses stay ahead of the curve in digital transformation.

Ready to Rethink Paper?

HP Capture & Route is the smart way to modernize your document management system. Let SmartPrint help you streamline your workflows, enhance security, and improve efficiency. Contact us today to learn more about implementing HP Capture & Route in your organization.

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