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How to Solve the Print Infrastructure Pain When Moving the Whole IT Infrastructure to the Cloud

Let’s face it, traditional on-premises IT person stressed out and wanting to move the print infrastructure to the cloud print servers have been a pain since
the beginning of managing
a print infrastructure. Updating print drivers on multiple print servers, running multiple servers, typically one for each location, also running secure print tools, scanning tools, and a service providers data collection agent often each on their own virtual server takes a significant amount of IT maintenance time, not to mention managing print driver connection errors for users, driver conflicts, as well as the expense of the software licence costs for each server related to the print infrastructure. IT management's eyes light up when they understand that this can all be done in the cloud with virtually no maintenance. 

The compelling event to move forward on this project that we have seen is a client’s plan to move their complete IT infrastructure to the cloud, along with requirements to ensure there are no on-premises servers at their office locations, including the ones related to the print infrastructure. This has left many IT teams scratching their heads. Scouring the web for solutions that often look promising, only to find out that they won’t work in the cloud and can’t run without an instance on-premises or can’t provide the full functionality for secure printing they are accustomed to. Many have done demo after demo and run proof of concept projects ending in disappointment. Our SmartPrint print infrastructure technical experts can solve this problem, and it is coming up as a project more often. The objective to get to 100% cloud for all servers in your business including print, is achievable.

Here are some of the benefits that come with moving to a cloud print infrastructure:

  • Significant cost reduction with no VM or physical servers to license or manage; accomplished with cloud SaaS (Software as a Service) based solutions
  • Supporting sustainability with carbon footprint reduction
  • Cloud print application software automatically updates with no impact or delay for users
  • Simplify with no need to worry about driver updates 
  • Let the print infrastructure experts with MPS knowledge manage it for you

A few months ago, one of our clients in the retail vertical reached out for help because they had a project to move their entire infrastructure to the cloud and they were stumped with what to do for the print infrastructure. They wanted cloud print tools to replace all print servers and a cloud tool to enable secure printing. They also informed us that we needed a new approach to monitoring their fleet because our data collection agent was running on one of their virtual servers, and all on-premises servers had to go. Their preference was a SaaS model. Our technical team went to work to solve the problem and were able to architect and test a light cloud-based SaaS solution with an app on the print hardware and an agent on the user's PC; everything else happened in the cloud. We were also able to use web tools to enable monitoring equipment and we’re seeing demand for this approach continuing to grow. One of our software partners recently shared with me that a serverless print software video they put up on YouTube in 2015 was their most popular video link last quarter. Clearly, this is a popular plan.

My team helps you make the best decisions on moving your print infrastructure to the cloud, and we set it up and manage it for you. If you are in this situation we can help by quickly understanding your goals and cloud infrastructure plan, and then recommending the best tools to accomplish your goals. If you are already 100% cloud but still struggling with print, we can also help.

If you want to solve the cloud print infrastructure problem, you can reach out to schedule a consultation. Also, be sure to subscribe to our blog for more related information.Contact an Expert to Learn More



Without central control of your print fleet, security settings are extremely difficult to manage, and entry points for cybercrime are more easily overlooked. It becomes even more complex supporting work from home employees and integrating equipment to workflow automation systems.  Your IT team could be focused on configuration settings and authentication rather than working on other valuable IT projects or support. Encryption and authentication can be accomplished universally with an integrated automated security management tool. We’ve had great success with HP JetAdvantage Security Manager, ask one of our experts to share best practices in this area. 


Posted in Managed Print Services, Print infrastructure, SaaS, Cloud print infrastructure, Software as a Service

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