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Efficient, Secure, Intelligent Workflow That Includes the Hybrid Worker

The predicted disruption of hybrid work is no longer a theory, it’s happened, and it is here
to stay. It’s time to enable the hybrid worker
regardless of where they decide to work.

Automation has become ubiquitous in the manufacturing process and AI (artificial intelligence) automation tools are quickly taking over website customer service and support. One area where automation is used extensively in business is with software automation tools for mining financial data. The next area of focus that is now gaining momentum is workflow automation for employees. There are very powerful, yet simple to use intelligent workflow tools for your business that deliver measurable efficiency gains resulting in a significant ROI. Think about where there is variation or costly errors in an important business workflow and you have found a good place to take your first step.

Automation of your current workflow helps to reduce manual work and redundant tasks, and with the ability to put all of the automation in the cloud. It doesn’t matter if the employee is in the office, a coffee shop, or their home office, they can complete their part of the workflow efficiently.

Here are 5 workflow automation opportunities to add efficiency while including and benefiting the hybrid worker:

  1. Travel and Expense reimbursement
    • Automate the input of receipt data with digital capture
    • Simple online manager approvals
    • Finance receives all of the details and no longer have to chase people down

  2. Invoice management and approval (Accounts Payable)
    • Save a lot of time and improve accuracy by getting rid of the mundane, error-prone data entry
    • Visibility of all stages of the AP process
    • Integration with existing systems
    • Integrated web/mobile approvals

  3. Contracts Management 
    • Increase contract visibility with anywhere, anytime secure user access
    • Shorten approval times
    • Never miss a contract renewal

  4. Customer Service
    • The quicker the response, the happier the customer
    • Reducing errors will make the team more reliable
    • Increase the efficiency of the  team by lightening the low-value workload

  5. Human Resource Automation i.e. Onboarding employees
    • Simplify this process and improve the first impression for your new employees
    • Put the whole paper trail on-line
    • Give time back to your busy HR team

There is a link to MPS (managed print services) because the hybrid worker has a requirement for handling some paper-based documents and if they don’t have the tools they need they are likely wasting time trying to get by doing everything digital when they are working from their home office. For many workers, if they are going to be productive, they need the ability to print, scan and copy with a secure business-class device that fits the space they have. The hybrid worker needs support for the equipment and your IT team already has enough to deal with. Also, security is absolutely critical for your business because hackers are targeting homes to gain access to business data and networks. Connect with your MPS and workflow experts to help connect all of the dots in the document lifecycle. We can connect your whole team with workflow automation tools that will improve your business.

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Without central control of your print fleet, security settings are extremely difficult to manage, and entry points for cybercrime are more easily overlooked. It becomes even more complex supporting work from home employees, and integrating equipment to workflow automation systems.  Your IT team could focused on configuration settings and authentication rather than working on other valuable IT projects or support. Encryption and authentication can be accomplished universally with an integrated automated security management tool. We’ve had great success with HP JetAdvantage Security Manager, ask one of our experts to share best practices in this area.

Posted in Artificial Intelligence, AI, Managed Print Services, Intelligent Workflow Solutions, Document Workflow Automation, Hybrid Worker

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